Set separation rules
Administrators group the students who shouldn't be out of class at the same time. Separation applies across the whole group in both directions, and is based on your school's knowledge — not an algorithm.
Put separation context in front of the teacher
Staff define named separation groups. If a proposed pass conflicts with an active pass in the same group, Vero warns the teacher before they decide to wait or override.
New pass · Period 4 · 9B EnglishMs Pham
LFLiam Foster→ Bathroom, D Block
Hold on — separation plan active
Aria Patel is out at Bathroom, D Block right now. Vero holds this pass until the block is clear — nothing is announced to the class.
Wait 4 minChoose another location
APAria Patel3:07
Separation plan · set by the Head of Year 9 · visible to staff only
Why unsupervised encounters are a problem
Consider an illustrative case where a proposed pass overlaps with an active pass held by another member of a staff-defined separation group. Without a shared check, the teacher may not see that context at the point of decision.
Bullying and intimidation
When staff already know about a conflict, an active-pass warning can put that context in front of the next teacher before another pass is created.
Known separation concerns
If staff have defined a relevant separation group, Vero checks active passes and surfaces a warning. The teacher still decides whether to wait or override.
Documented decisions
Warnings and override reasons create a record that can support the school's wider supervision and review processes without proving compliance by itself.
How Smart Separation works
Three simple steps. Staff define the groups; Vero checks active passes and presents a warning.
Teacher creates a pass
When a teacher creates a pass, Smart Separation checks whether another member of the same staff-defined group has an active pass. If there is a conflict, the teacher sees a warning.
Teacher decides
The teacher can wait until the other pass ends, or override with a logged reason. Vero records the warning and any override reason for authorised review.
New pass · 9M Science
JBJordan Blake→ Bathroom, C Block
Smart Separation warning
Riley Morgan already has an active pass. Jordan and Riley are in the same staff-defined separation group.
Wait — review when Riley returnsOverride (logged)
RMRiley Morgan3:26
Separation rule · set by the deputy principal · reviewed each term
A proactive warning, not an AI judgement
Your staff define the separation groups. Vero checks active passes at the point of pass creation and puts the relevant context in front of the teacher.
- Staff-defined rules — no black-box AI decisions
- Real-time warnings at the point of pass creation
- Logged alerts and override reasons for review
Two approaches to student separation
Smart Separation is designed to surface a known conflict before a pass is issued, while leaving the final decision with staff.
Manual-only separation process
- May rely on each teacher remembering current separation context
- No active-pass check at the point of creation
- Override reasoning may remain undocumented
- Harder to review decisions consistently across the school
Vero Smart Separation
- Warns about active-pass conflicts before issue
- Teacher-controlled — students do not initiate passes
- Staff-defined rules with professional override capability
- Logged alerts and override reasons for review
Common questions
What is Smart Separation?
Smart Separation is Vero's student separation feature. Staff define named groups of students who should not be out of class at the same time. When a teacher creates a pass for a student whose group member already has an active pass, Vero warns the teacher before the pass is issued. The teacher can wait or override with a logged reason.
How is Smart Separation different from AI-based encounter detection?
Smart Separation does not infer relationships with AI. Your staff define the groups based on professional knowledge, and Vero checks for an active-pass conflict at pass creation. Staff stay in control of which students need separating and whether a warning should be overridden.
How is Smart Separation different from student-initiated separation systems?
Smart Separation works within Vero's teacher-led model. An authorised staff member creates the pass and sees any active-pass conflict at the point of creation, keeping the decision with the teacher.
Who decides which students are separated?
Your school's leadership and wellbeing team. Smart Separation rules are set by administrators — not by AI algorithms. You decide which students need separating based on your professional knowledge, incident history, and pastoral care plans.
Can students see their separation rules?
Smart Separation rules are limited to authorised staff in Vero. Schools remain responsible for how they communicate and manage separation arrangements under their own policies. When an active-pass conflict exists, the teacher can wait or override based on professional judgement.
What if a teacher needs to override a separation rule?
Teachers can override Smart Separation alerts with a reason. The override is logged, so there's a record of the decision and the rationale. This respects teacher autonomy while maintaining accountability.
Related solutions
Duty-of-Care Records
Use teacher-created, timestamped pass records to support wider school supervision and review processes.
Emergency Active-Pass Visibility
See active passes, recorded destinations and departure times as one input to established emergency procedures.
What Is Smart Separation?
How Smart Separation checks named groups, warns teachers about active-pass conflicts and records override reasons.
Put separation context in the workflow
Book a 20-minute walkthrough and see how Smart Separation checks named groups, warns staff and records overrides.