A student is injured while out of class
Parents may ask what the school's process recorded: who approved the pass, the selected destination and the associated times. Vero can provide that chronology alongside other relevant information.
A clearer record for your supervision process
Vero records teacher-created passes, selected destinations and associated times in one searchable place. That record can support your school's wider duty-of-care process without replacing professional or legal judgement.
Movement records
Complete, time-stamped historyAria Patel · 9CTerm 1–2All destinations23 records
12 MayTue · P3Library7:12
8 MayFri · P1Bathroom, D Block3:05
4 MayMon · P5Sick bay11:40
30 AprThu · P2Front office4:22
24 MarTue · P4Bathroom, A Block2:48
Exported · movement-records-aria-patel.csv
The duty of care gap
When students leave class, a fragmented or inaccessible record can make supervision and incident review harder.
Requirements vary by context
Duty-of-care and supervision requirements differ by jurisdiction, sector and circumstance. A pass record may support the school's wider process but does not establish legal adequacy by itself.
Paper can be difficult to review
A classroom sign-out sheet may be hard for authorised leaders to access, search or aggregate. Its usefulness depends on what staff record and how the school manages the process.
The question you can't answer
"What did our pass process record at 11:15am last Tuesday?" A searchable record can give staff a clearer starting point.
Out of class5 out now
ExportAllYear 7Year 8Year 9Year 10
MTMia ThompsonBathroom, D Block2:41
JCJack ChenSick bay0:38
APAria PatelLibraryOverdue7:12
NWNoah WilliamsFront office1:15
RORuby O'ConnorMusic room0:52
Overdue threshold · configured by your school
Every teacher-created pass, documented
Vero records the staff member, student, selected destination and associated times for each pass. Authorised staff can search and export the record for a review.
- Which teacher issued the pass
- Departure time and return time
- Overdue flag if student exceeded expected time
Illustrative review scenarios
These examples show where a searchable pass chronology may contribute to a wider school process. They are not legal advice or proof of compliance.
Lockdown or evacuation
During a drill or emergency, authorised staff can review active passes, selected destinations and departure times as one input to the school's established response procedures.
Education department review
For a department or governing-body review, the school may include configured Vero workflows and authorised pass records alongside policies, training, supervision arrangements and other relevant evidence.
Parent meeting about behaviour
A sample report might show 14 teacher-created bathroom passes in a week, averaging 12 minutes during Periods 3–4. Staff should explain the record's limits and review it alongside the student's account and wider context.
SIS syncConnected
Read-onlyStudentsSynced
ClassesSynced
TimetableSynced
Staff sign-onSSO active
Daily sync · last run 6 h ago · nothing written back
Australian primary hosting, transparently qualified
Duty of care extends to information handling. Vero's primary application database is in Sydney, while supporting provider purposes and countries are disclosed publicly for each school's review.
- Primary application database hosted in Sydney
- Supporting providers, purposes and countries disclosed publicly
- School data is not sold or used for advertising or AI/ML
State-specific duty of care guides
Applicable legislation, guidance and sector requirements differ. Start with the guide for your state, then verify the current requirements for your school.
New South Wales
Duty of Care for NSW Schools
Education Act 1990, NSW DET supervision policies, and NESA registration requirements.
VictoriaDuty of Care for Victorian Schools
Education and Training Reform Act 2006, VRQA minimum standards, and Ministerial Order 1359.
QueenslandDuty of Care for QLD Schools
Education (General Provisions) Act 2006, blue card requirements, and QLD student protection policies.
Common questions
What is duty of care in Australian schools?
Australian schools have duty-of-care and supervision obligations that depend on the jurisdiction, sector and circumstances. This page provides general information only, not legal advice. Schools should interpret applicable requirements with their department, governing body or legal adviser.
How does Vero help with duty of care compliance?
Vero creates a timestamped record of teacher-created passes. It records the student, approving staff member, selected destination, departure time and return time. Authorised staff can view active passes and export records for reviews or investigations.
Is a paper sign-out sheet sufficient for duty of care?
The legal adequacy of any process depends on the school's circumstances and obligations. Paper can be hard to search, aggregate and access across the school. A consistent digital record can support a review, but Vero does not provide legal advice or prove compliance by itself.
What happens if a student is injured while out of class?
The school should follow its established incident, communication and legal processes. Vero can provide a chronology of the teacher-created pass, selected destination, associated times and overdue status. That record is one source of context and does not determine liability or prove compliance.
How does Vero approach the Australian Privacy Principles?
Vero’s primary application database is hosted in Sydney. Supporting providers, purposes and processing countries are disclosed in our Privacy Policy so schools can assess the service against the privacy requirements that apply to them. School data is not sold or used for advertising or to train AI models.
How does this relate to state education department requirements?
Each state has its own duty-of-care and supervision guidance. Vero can support a school's wider process with a consistent pass record, but the school remains responsible for interpreting and meeting the requirements that apply to it.
Related solutions
Smart Separation
Warn staff when a proposed pass conflicts with a named separation group.
Emergency Active-Pass Visibility
See active passes, selected destinations and departure times as one input to established emergency procedures.
Duty of Care & Student Movement
How consistent pass records can support wider school duty-of-care processes.
This page provides general information only and does not constitute legal advice. Schools should seek independent legal counsel for specific compliance questions.
Make pass records easier to review
Book a 20-minute walkthrough and see the live pass view, searchable record and export workflow.