Parent-ready reports
Exportable movement data in a clear, neutral format.
A clearer starting point for follow-up
Vero gives deputy principals searchable pass records, school-defined alerts and reports to review alongside student accounts, staff observations and professional judgement.
Movement trendsPasses per day · whole school
WeekTermYear
↓ 18% vs last term
3:54 ↓ 0:18
Avg time out
41
Passes / day
2% ↓ 1.1%
Overdue rate
Biggest shift: Year 9 bathroom exits · down 31% since Week 2
Tools built for your role
Movement records
Complete, time-stamped historyAria Patel · 9CTerm 1–2All destinations23 records
12 MayTue · P3Library7:12
8 MayFri · P1Bathroom, D Block3:05
4 MayMon · P5Sick bay11:40
30 AprThu · P2Front office4:22
24 MarTue · P4Bathroom, A Block2:48
Exported · movement-records-aria-patel.csv
Searchable incident context
If an incident is reported, search authorised pass records by student, selected destination and time. Use that chronology alongside student accounts, staff observations and your school's investigation process.
Frequent exitsLast 14 days
All destinations1APAria Patel11
2NWNoah Williams8
3JCJack Chen6
4RORuby O'Connor5
5HNHarper Nguyen4
Share with Head of YearRolling 14 days · updates nightly
Behaviour patterns, not anecdotes
See which students leave class most often, which periods are worst, and which destinations are overused. Bring data to parent meetings, not guesswork.
New pass · 9M Science
JBJordan Blake→ Bathroom, C Block
Smart Separation warning
Riley Morgan already has an active pass. Jordan and Riley are in the same staff-defined separation group.
Wait — review when Riley returnsOverride (logged)
RMRiley Morgan3:26
Separation rule · set by the deputy principal · reviewed each term
Smart Separation flags known conflicts
When a member of a staff-defined separation group already has an active pass, Vero warns the next teacher before another pass is created. The teacher can wait or override with a recorded reason.
Tap 1 · Student
SWSienna Walker
Tap 2 · CategoryBlazer missingIncorrect shoesNo tieSport uniform
Logged — blazer missing · 3rd this term
Earlier this termMon 25 May · Blazer missing · Ms CarterRecess
Tue 12 May · Incorrect shoes · Mr OseiGate duty
Uniform records for consistent follow-up
Each uniform issue an authorised teacher records joins a per-student timeline with a timestamp, staff attribution and school-defined category. Leaders can review the record in context before deciding whether follow-up is appropriate.
Records when you need context
Vero organises teacher-created passes and selected school workflow records so authorised staff can review them alongside other relevant information.
Incident-ready logs
Teacher-created pass history, searchable by selected destination, date and time.
Duty of care trail
Timestamped pass records that can support wider supervision and review processes.
Separation audit trail
Every Smart Separation alert and override is logged.
Questions from deputy principals
How is this different from the Principals page?
The For Principals page focuses on school-wide visibility, reporting, and lockdown readiness. This page focuses on the tools deputy principals use most: incident investigation, behaviour pattern analysis, Smart Separation alerts, uniform tracking, and parent meeting preparation. Same platform, different lens.
Can I search a specific student's pass history?
Yes. Search authorised pass records by student name, date range, time of day, selected destination or teacher. The result can provide context for incident investigations, parent meetings or duty-of-care reviews; it is not a record of the student's verified physical location.
How does Smart Separation work for student separations?
You put the students into a separation group. When one of them already has an active pass and another teacher tries to create a pass for a second student in that group, they're warned before it's issued — with who is already out, where they went, and how long ago. It applies school-wide, regardless of year level or who is teaching them, and a teacher can override it when there's a genuine reason.
Can I export reports for parent meetings?
Yes. Vero generates exportable reports showing a student's movement patterns — frequency, duration, destinations, and time of day. These are designed to be shared with parents in a factual, evidence-based format.
Can't our SIS already track student behaviour?
Many SIS platforms are the right place for long-term student records. Vero complements them with a fast operational workflow for live passes, uniform entries and positive recognition. Staff can create a pass in two taps, while the SIS remains the source of truth for enrolment and timetable data.
See how Vero works for deputy principals
Book a 20-minute walkthrough and we'll show you the investigation tools, behaviour reports and Smart Separation in action.